<aside> đź’š Here are general guidelines for organising events, and for using the calendar and Ilmomasiina. Your board contact person or the Community Manager Vilppu will be happy to help you with any questions you may have about organising your event.
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If you want to organise an event in AYY’s spaces, you must reserve them through the AYY space service (tila.ayy.fi). Many board members have Athene-accounts on the service, so please contact your board contact person or the Community Manager for space reservations. It is advisable to make your room reservations well in advance of the event, as the calendar fills up quickly.
Events can also be held in Olkkari, but it is a good idea to let the whole guild know in advance if you will be using Olkkari.
School facilities can also be booked on a shorter notice, contact the Chair Markus, @markuslaine.
All events open to the whole guild should be listed in the guild calendar. If you would like to have an event on the guild calendar, please contact your contact person on the board. However, please avoid adding uncertain events to the guild calendar, there is a separate calendar for guild officials (“Toimarikalenteri”) for this purpose (see below for more information).
You can get the event calendars on your own device via the following links: Google Calendar, iCal.
= “Toimarikalenteri” = calendar for guild officials to add uncertain events
The official Calendar is a calendar used by guild officials to mark uncertain or non-public events. This is to avoid overlap of events. This can also be thought of as a "dibs calendar", i.e. first come first serve unless there are other heavier reasons. Please add events early, even uncertain dates can be put on the calendar. Not all officials need to have access to the calendar, it is sufficient that team leaders/the ones organising events have access to the calendar. If you would like editing rights to the calendar, please be in touch with your board contact person.