<aside> 💚 Below there are briefly explained guild’s main financial instructions for the guild officials. If you don’t understand something, feel free to ask!

</aside>

Acquisitions

• Before buying anything, make sure that there still is a budget left and the acquisition exists in the budget.
• Before the official budget has been accepted, write down a list of how much money you have spent on your sector’s actions.
• Tip 1: Take photos of receipts immediately so you can’t lose them, they need to be submitted digitally anyway.
• Tip 2: Order the food via an app or the internet, so that you get the receipt digitally e.g. directly to your email.

Billing

• The easiest solution is for the supplier to invoice the guild directly.
• Guild’s billing contact information can be found: https://athene.fi/en/billing/. The site can be forwarded directly to the supplier.
• E-invoicing is of utmost preference to the guild.

Expense claims

• Expense claims can be made at: **athene.fi/kulukorvaus.**
• Remember that every expense claim must be approved at a board meeting before it can be paid, so it takes a while to process and reimburse them.
• Make the expense claims on time!